Job Vacancy: Administrator General at PepsiCo
PepsiCo is a global food and beverage leader with a product portfolio including 22 brands that generate more than $1 billion each in annual retail sales. Our main businesses – Quaker, Tropicana, Gatorade, Frito-Lay, and Pepsi-Cola – make hundreds of enjoyable foods and beverages that are loved throughout the world.
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| Type: | Recruitement |
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| Mode: | On-site |
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Details
PepsiCo is calling for applications from enthusiastic and skilled individuals interested in the Administrator Officer position.
Job Specifications
- Job Type: Full-time
- Min. Qualification: BA/BSC
- Location: Oregun, Lagos State, Nigeria
Job Description
Overview
- Provide effective professional, secretarial & financial support to the country gm/ceo & other stakeholders.
- To manage, maintain and effectively run the pepsico Nigeria office.
Office Co-ordination
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- Overall office co-ordination of the PFNL office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BU/MU.
- Maintenance and upkeep of the office equipment and meeting rooms
- Coordinate guest visits including visit program, accommodation, transport and meetings.
Management Support
- Provide pro-active support to Country GM by efficiently managing their office and attending to day to day business matters
- Provide professional and effective secretarial and administrative support to the Country GM and their functional team as required.
- Manage and co-ordinate all travel arrangements for Country GM
- Manage contacts to ensure up-to-date database entries and track key relations.
- Diary support and co-ordination in consultation with the Country GM
- Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way
- Manage travel, accommodation and entertainment arrangements for both local and international company visitors and for Country GMincluding application of visas/travel itineraries.
- Administer Application of all Visas& work Permits for all Expats in the organisation, working with PWC and in accordance with rules and regulations of the laws.
- Draft when required, communication for the internal employees for the Country GM
- Support in the completion of T&E’s accurately and timeously.
General Admin
- Provide general and diverse administrative support to the Nigerian Leadership Team Manage and coordinate conferences, meetings, team building and workshops
- Minute taking of meetings
- Draft and communicate memo’s, minutes and relevant business communication
- Compile documents, reports and presentations for various meetings as and when required
- Maintain an efficient filing system
- Create Purchase Requisitions (PR’s) as per operational and policy requirements in SAP
- Complete Goods Receipts (GR’s) as per operational and policy requirements in SAP
- Monitor and manage open workflows in SAP.
- Engage with suppliers where relevant and ensure timeous payment .
Finance Support
- Monitor and manage relevant budgets and cost centres in SAP
- Monitor General and Administration Expenses (G&A) i.e. office, travel and meeting expenses on a monthly basis.
- Monthly reconciliation of the G&A budget vs. AOP & forecast
- Monthly meetings to raise over and under spends and reasons thereof.
- Ensure sign-off of the G&A budget with Finance for Flash preparation.
Governance
- Responsible to ensure that all Company assets are adequately safeguarded by way of complete and up to date insurance policies
- Support in the effective deployment of Global Control Standards (GCS) requirements relating to the PFNL office
- Ensure compliance to Global Control Standards (GCS)
- Manage office and work independently in absence of Country GM
- All decisions taken within job parameters and approval of manager
- Prioritising work as per deadlines.
- Executing required tasks independently and proactively
Qualifications and Requirements:
- Relevant Bachelor’s degree or equivalent> 2 years relevant experience as an Executive Assistant / Administrator Strong administration & organisational skills Strong report writing skills / Strong Minute taking ability Excellent Document management High degree of computer literacy: Power Point; Excel & Word, SAP
- Ability to maintain confidentiality
- Professional communication / Interpersonal skills
- Attention to detail / Passion for service excellence
- High levels of self-motivation / Ability to work under pressure
- Detail oriented self-starter and critical thinker who exhibits a ‘can-do’ attitude and a willingness to take on significant challenges.
- Integrates and simplifies complex or competing information for timely decision making.
How to Apply
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