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Job Vacancy: Administrator General at PepsiCo

PepsiCo is a global food and beverage leader with a product portfolio including 22 brands that generate more than $1 billion each in annual retail sales. Our main businesses – Quaker, Tropicana, Gatorade, Frito-Lay, and Pepsi-Cola – make hundreds of enjoyable foods and beverages that are loved throughout the world.

Type:Recruitement
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Mode:On-site
Benefits:See post
Deadline:Nil
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Details

PepsiCo is calling for applications from enthusiastic and skilled individuals interested in the Administrator Officer position.

Job Specifications

  • Job Type: Full-time
  • Min. Qualification: BA/BSC
  • Location: Oregun, Lagos State, Nigeria

Job Description

Overview

  • Provide effective professional, secretarial & financial support to the country gm/ceo & other stakeholders.
  • To manage, maintain and effectively run the pepsico Nigeria office.

Office Co-ordination

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  • Overall office  co-ordination of the PFNL office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BU/MU.
  • Maintenance and upkeep of the office equipment and meeting rooms
  • Coordinate guest visits including visit program, accommodation, transport and meetings.

Management Support

  • Provide pro-active support to Country GM by efficiently managing their office and attending to day to day business matters
  • Provide professional and effective secretarial and administrative support to the Country GM and their functional team as required.
  • Manage and co-ordinate all travel arrangements for Country GM
  • Manage contacts to ensure up-to-date database entries and track key relations.
  • Diary support and co-ordination in consultation with the Country GM
  • Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way
  • Manage travel, accommodation and entertainment arrangements for both local and international company visitors and for Country GMincluding application of visas/travel itineraries.
  • Administer Application of all Visas& work Permits for all Expats in the organisation, working with PWC and in accordance with rules and regulations of the laws.
  • Draft when required, communication for the internal employees for the Country GM
  • Support in the completion of T&E’s accurately and timeously.

General Admin

  • Provide general and diverse administrative support to the Nigerian Leadership Team Manage and coordinate conferences, meetings, team building and workshops
  • Minute taking of meetings
  • Draft and communicate memo’s, minutes and relevant business communication
  • Compile documents, reports and presentations for various meetings as and when required
  • Maintain an efficient filing system
  • Create Purchase Requisitions (PR’s) as per operational and policy requirements in SAP
  • Complete Goods Receipts (GR’s) as per operational and policy requirements in SAP
  • Monitor and manage open workflows in SAP.
  • Engage with suppliers where relevant and ensure timeous payment .

Finance Support

  • Monitor and manage relevant budgets and cost centres in SAP
  • Monitor General and Administration Expenses (G&A) i.e. office, travel and meeting expenses on a monthly basis.
  • Monthly reconciliation of the G&A budget vs. AOP & forecast
  • Monthly meetings  to raise over and under spends and reasons thereof.
  • Ensure sign-off of the G&A budget with Finance for Flash preparation.

Governance

  • Responsible to ensure that all Company assets are adequately safeguarded by way of complete and up to date insurance policies
  • Support in the effective deployment of Global Control Standards (GCS) requirements relating to the PFNL office
  • Ensure compliance to Global Control Standards (GCS)
  • Manage office and work independently in absence of Country GM
  • All decisions taken within job parameters and approval of manager
  • Prioritising work as per deadlines.
  • Executing required tasks independently and proactively

Qualifications and Requirements:

  • Relevant Bachelor’s degree or equivalent> 2 years relevant experience as an Executive Assistant / Administrator Strong administration & organisational skills Strong report writing skills / Strong Minute taking ability Excellent Document management High degree of computer literacy: Power Point; Excel & Word, SAP
  • Ability to maintain confidentiality
  • Professional communication / Interpersonal skills
  • Attention to detail / Passion for service excellence
  • High levels of self-motivation / Ability to work under pressure
  • Detail oriented self-starter and critical thinker who exhibits a ‘can-do’ attitude and a willingness to take on significant challenges.
  • Integrates and simplifies complex or competing information for timely decision making.

How to Apply

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Job Vacancy: Administrator General at Pepsico
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